Why I Built VivahSphere: From a Chaotic Diary to a Smart Wedding OS

VivahSphere wasn’t born in a boardroom. It was born in the back of a car travelling through Tier-2 towns in Tamil Nadu, and at a dining table covered in receipts, trying to make sense of a chaos that every Indian family knows too well.

The “Break” That Became a Mission

In August 2025, I quit my IT job. The plan was simple: take a two-month career break before my sister-in-law’s wedding in November.

My father-in-law had passed away, and she was the last of three daughters to get married. In our tradition, that responsibility doesn’t just fall on one person—it falls on the entire family. As son-in-laws, we stepped up to support my mother-in-law and elder sister-in-law.

By September, “helping out” had turned into a full-time logistical operation. We spent weeks travelling to Tier-2 and Tier-3 towns across Tamil Nadu, personally inviting relatives. It was exhausting, beautiful, and chaotic. But the real challenge wasn’t the travel—it was the data.

The “Diary vs. Spreadsheet” Battle

The wedding was a grand affair, with expenses shared between the bride’s and groom’s families. On our side, spending was happening everywhere:

My mother-in-law was paying for traditional items and noting them in a handwritten diary.
My co-brother was handling logistics.
My elder sister-in-law was managing purchases.
I was trying to track everything in a Google Sheet.

When the celebrations ended and the guests left, we sat down to tally the accounts. It was a nightmare.

We had diary scribbles that didn’t match the bank statements. We had “pending payments” that no one remembered. We had to reconcile shared costs with the groom’s side, which had its own separate tracking system.

I sat there looking at my complex spreadsheet and my mother-in-law’s simple diary, and I realized: Neither of these tools actually works for an Indian wedding.

Spreadsheets are too rigid for parents. Diaries don’t calculate totals or split costs. And neither of them can tell you if you’ve forgotten to pay the caterer.

Born from Necessity

That frustration was the seed for VivahSphere.

I realized that we weren’t unique. Every single family goes through this same struggle. We juggle excel sheets, WhatsApp groups, and notebooks, trying to manage an event that has the budget of a small business and the complexity of a film production.

I built VivahSphere to solve the problems I faced personally:

The “Shared Expense” Chaos: We built a Collaborative Dashboard so multiple family members (and even the in-laws) can track expenses in one place. No more merging spreadsheets.
The “Who Paid What?” Confusion: We added Smart Expense Tracking that links payments directly to specific vendors and events.
The Logistics: We built it to handle the multi-day, multi-city reality of Indian weddings, not just a single-day reception.

Welcome to VivahSphere

We didn’t build this app just to make a startup. We built it because we wished we had it in November 2025.

Whether you are a tech-savvy groom, a meticulous bride, or a supportive brother-in-law stepping up for the family—VivahSphere is built for you.

Welcome to a smarter, calmer way to plan your big day.

What is VivahSphere?

VivahSphere is an all-in-one wedding operating system designed to streamline the complex process of organizing a wedding. It combines powerful planning tools with the intelligence of AI to help you create your perfect day.

Key Features

AI Wedding Planner: Chat with our smart assistant to manage tasks and budget.
Budget Management: Track every rupee with ease.
Invitation Builder: Create stunning digital invitations with AI-generated hero images.
Collaborative Dashboard: Invite family members to track and manage expenses together.
Reports & Analytics: Scheduled email reports to keep you updated on task status, budget spent/remaining, and guest RSVP status.
Guest List: Manage RSVPs and preferences in one place.
Vendor Manager: Keep track of all your bookings and payments.

We are excited to have you on this journey with us. Stay tuned for more updates!

— Gokul Founder, VivahSphere